Privacy Policy

 

General Overview

This website (the “Site”) is provided jointly by Rock Ness Limited (Data Protection Registration Number Z3501285) and Front Gate Ticketing Solutions UK Limited (Data Protection Registration Number Z3449870) (together referred to in these terms as “we” or “us”), both companies incorporated in England and Wales and affiliates of AEG Live (UK) Limited, which is a subsidiary of Anschutz Entertainment Group, Inc (“AEG”). This Site is one of several sites relating to and/or operated by the sports and live entertainment venues and properties owned and/or operated by AEG and its subsidiaries (the “AEG Group”). The purpose of this privacy policy (the “Privacy Policy”) is to disclose to you what information we may collect, how we may collect it, with whom we may share it, and certain other matters related to such information, including the choices you have regarding our collection of information and our use and disclosure to other parties of information we may have collected from you. Terms not otherwise defined herein shall have the meaning ascribed to such terms in the Site Terms of Use.  If at any time you have questions about this policy please use the Customer Support tools available at http://rockness.frontgatetickets.com.

We are committed to protecting your privacy. We use the information we collect about you to process and complete the commercial transactions you request that can be completed on this Site, and to provide you with a more personalised experience on our Site. With your consent we also use the information for marketing purposes. We have created this Privacy Policy in order to demonstrate our firm commitment to protecting the privacy of all of our customers and visitors. Except as otherwise discussed in this Privacy Policy, this document only addresses the use and disclosure of information we collect from you online. With your consent we may transfer your personal information to our sponsors and partners (“Partners”) or you may visit other merchants (e.g. unaffiliated ticket selling sites like Ticketmaster) through links on our Site who may collect and use your personal information in ways that are different to how we utilise your information. We encourage you to review the privacy policies of these sites before you disclose your personal information to others.

Please read the following to learn more about our data collection policies and practices:

  1. Information we collect and how we use it
  2. With whom the information may be shared.
  3. Information collection by third-parties
  4. Opt-out policy
  5. Information security practices
  6. A special note for parents concerning privacy.
  7. Limitation of liability
  8. Notification of changes and acceptance of the Privacy Policy
  9. Correcting and updating personal information
  10. Whom do I contact with questions or concerns about this Privacy Policy?

 

 

1. Information we collect and how we use it

We may collect two types of information about you during your use of this Site, affiliated sites and applications: PII (“PII”), such as your name, contact information and financial information, as well as non-PII (“Non-PII”), such as browsing patterns, geographic location and demographics which does not reveal your specific identity.

 

A. Non-PII

We may collect and use Non-PII in order to improve the functionality of our Site, better target products and services to you, and in the course of general maintenance and administration of the Site.   Non-PII information is anonymous and cannot be used to identify you.

Examples of Non-PII we collect include:

 

i.  Cookies

As with many websites, the Site uses standard technology called “cookies,” which are small data files that are transferred to your computer when you allow your browser to accept cookies. Please see our Cookie Policy for further details of the cookies which we use and how to disable them should you wish.

ii  Web beacons

Our Web pages contain electronic images known as Web beacons (sometimes called single-pixel gifs) and are used along with cookies to compile aggregated statistics to analyse how our Site is used and may be used in some of our emails to let us know which emails and links have been opened by recipients. This allows us to gauge the effectiveness of our customer communications and marketing campaigns.
 

B. Personally Identifiable Information (PII)

 

The PII we collect is used to facilitate delivery of tickets and/or other products and/or services to our customers. In the process of providing these tickets, products and/or services, we require our customers to provide certain PII.

We take the security of your personal information very seriously, and follow all applicable laws regarding its security. We collect and use PII in the following ways:-

 

i.  Registration information

When you sign up for an http://rockness.frontgatetickets.com account (an “Account”) you will be asked to complete a registration form and to provide PII; you may also be asked to choose a user ID and password.   Registration information may include your name, physical address, email address, telephone number(s), and/or credit card information.  If you register with the Site, your information and information related to purchases you make on any of our Sites will be aggregated and maintained as part of your profile and may be accessed or used by us.

Unless you opt out, we may use the PII we collect when you register for an Account to send you personalised marketing communications which may include, without limitation, event announcements, updates, reviews and special offers about us, our services as well as promotional material on behalf of some of our Partners. If at any time you change your mind and prefer no longer to receive such marketing communications from us, you may “opt-out” in accordance with the “Opt-Out Policy” section below.

 

ii. Social networking information

We may ask you to share information about you stored on social networks and other third-party services in order to personalise your experience on the Site.   This information may include your username or id, email address, interests, activities, and relationships to other users of the Site. You may choose not to provide this information.

 

iii. Contact information for email newsletters, Site emails and/or mobile offers

With your consent, we may send you newsletters and/or other marketing communications to share information with you about the Site, about us or about our Partners and advertisers and sponsors. Subject to providing your consent and unless you opt out, you may receive a newsletter from us either by purchasing a ticket, registering for a particular newsletter, registering for an Account or in conjunction with a special feature or membership for which you have registered on the Site.

You may change your opt-in settings by following the instructions provided on the Site or in the designated area of the newsletters or emails or as specified in a mobile communication.  For more information refer to the Opt-Out policy section below.  Remember, if you consent to receive texts from us, your mobile network provider may impose a charge on incoming texts. Please check with your mobile network provider for details.
 

iv.  Entry information for contests or sweepstakes (“Offers”)

We may operate Offers throughout the Site and other AEG Group properties, such as our Facebook page, which may require registration in order to enter.  The PII that may be collected in an entry or similar form includes, but may not be limited to, Customer’s first name, last name, post code, phone number, age and email address. Where applicable and indicated to you, your entry in the contest or sweepstakes may also result in your being added to our mailing/texting lists as well as those of our promotional partners associated with the contest or sweepstakes.

Winners of contests, drawings, sweepstakes, and/or promotions will be required to provide additional PII such as a shipping address and telephone number. Acceptance of a prize may also require you (unless prohibited by law) to allow us to post publicly some of your information on the Site, such as on a winner’s page, in the event you win a contest or sweepstakes. Your PII may be used by us to contact you for winner notification, prize delivery confirmation or other promotional purposes.

If the privacy policy varies for a particular sweepstakes, promotion or feature, that information will be disclosed in the sweepstakes or promotion rules or feature’s terms of use. In some instances, a third party advertiser or sponsor may operate or host a contest or sweepstakes on the Site, and collect your information should you enter such contest or sweepstake; that company is prohibited from using our users’ PII for any other purpose without their consent. In those cases, where we are not the operator or sponsor of the contest or sweepstakes, we may have no control over the information collected and accordingly urge you to review the official rules of the contest/sweepstakes as well as the advertiser’s or sponsor’s privacy policy applicable to the contest or sweepstakes before participating.

In the event that the official rules of an Offer conflict with this Privacy Policy, the official rules will govern that particular Offer.

 

v. Information collected for surveys or voting

From time-to-time we may request PII from you via surveys or voting polls. Most surveys will be anonymous and not request your PII.  However, at times, you may have to register to vote or to take part in a survey.   All survey participation is, of course, voluntary, and you will be able to decide the information you provide.

 

vi. Information required to process transactions (including financial information)

If you place an order or subscribe for any of the goods and/or services offered on our Site, we will ask you to complete an order form that will request certain information from you. The PII that may be collected from our customers in completion of a ticket, product and/or service purchase, includes, but may not be limited to: Customer’s first and last name, first and last name of the credit card owner, credit card billing address, credit card number, credit card security code, credit card expiration date, customer’s shipping address, phone number, and email address. You may also have the opportunity to permit us to maintain this information in a personal profile for you so you do not have to re-enter the information each time you make a purchase.  Such information is collected and stored through encrypted means for your protection.  Refer to the Information Security Practices section for more details on how we protect this sensitive information.

We will use your PII including your financial information to complete the transaction that you have requested, e.g., to deliver the information, products or other services that you order, and to invoice you. We may also use your payment information to allow us to ship or deliver tickets and/or receipts to you, respond to customer service requests, review and enforce limits on the number of tickets purchased per event and to help prevent credit card fraud.

In addition, unless you have opted out, we will use your contact details obtained during the transaction process in order to send you personalised marketing communications.

If you’d prefer not to give us any PII when you purchase tickets for events, then please visit the Box Office at the venue where an event is taking place.

 

vii. Information used for internal business purposes.

We may also use your PII for our internal business purposes, such as to target advertising, for data analysis, for audits, for fraud prevention and for other internal purposes.

 

viii. Information collected for “Send to a Friend” messages.

The Site may allow you to send information on the Site via email, social network, or other messaging system to recipients who you feel may be interested in receiving such information. To use this feature you provide us with certain information about the receiving party and by doing so you warrant that you have their consent to do so.  Any PII you provide in connection with sending such other party the message, such as your name and your email address will, of course, be disclosed to such other party.  While, due to technical restrictions, the recipient’s information may be retained in our systems as required for delivery and logging, we do not share it with third parties and we do not use this PII for any purpose except to send this one-time message (unless the recipient has already consented to such use of his/her PII).  Recipients of these messages will not be opted in to any future communications from us and/or the AEG Group and/or Ticket Suppliers unless they have previously given their consent by using this Site, and as such in accordance with their privacy and Opt-Out choices.

 

ix. Information provided to customer support.

To facilitate our ability to provide you with timely and accurate customer support services, we may ask you for PII, such as name, email address, and phone number so that we may be able to respond to your request quickly and identify your customer records in our database so as to identify and resolve your particular issue.   Information collected during customer support activities may be stored in our logs to provide us with heuristic information to monitor and improve our customer support capabilities, but will not be shared with third-parties or used for marketing purposes by us and/or the AEG Group.

 

xi. Data retention.

We will retain your information for as long as your Account is active, as needed to provide you services and will use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.

 

xii. Chat rooms, forums, and message boards

The Site may make chat rooms, forums and message boards available to its users. You are not required to provide any PII when using these areas but you may choose to do so. We strongly recommend that you DO NOT use your personal information as your user name and DO NOT post any PII on line, since such information will be publicly available. We cannot ensure the security of any information you choose to make public in a chat room, forum, or message board. Also, we cannot ensure that parties who have access to such publicly available information will respect your privacy. Please exercise caution when deciding to disclose personal information in these areas.

xiii. Pre-populating forms with PII

To facilitate some transactions, including but not limited to activities on the Site such as registration, ticket purchase, contest entry, and “Send to a Friend” we may pre-populate form fields with your PII in order to minimize data entry.   You may, in all cases and at your discretion, review and edit your PII as it is displayed before submitting the form or transaction.  Furthermore, we encourage you to review your PII wherever it is displayed for accuracy, and make corrections as necessary.

In some cases, we may pre-populate forms with your PII in the course of an Offer or transaction with one of our Partners, however, we will not share your data with our Partners unless you have given us your consent to do so.  In the case where there is a Partner who may receive your information where you have given us your consent to share it, we encourage you to review the Privacy Policy of the Partner entity to familiarise yourself with their practices governing the security of your PII.  For more information, please refer to the section “With whom the information may be shared” and “Information  collection by third-parties.

 

2. With whom the information may be shared.

The PII we collect from you may be transferred to certain parties, depending upon the purpose for which the information was provided, the consents which you give at the time the information is provided and the context in which the information was provided, as described in the following sections. We reserve the right to share Non-PII, which does not personally identify you, with third parties, for any purpose. For example, we may share information with advertisers or other third parties that are not part of the AEG Group on an aggregate or other basis that does not disclose any of your PII.

 

A. Within the AEG Group

Where we have your consent to do so, which is obtained at the time you create an Account or sign up for our weekly event calendar email and certain other newsletters as notified to you at the time, we may share your PII within the AEG Group, which includes, without limitation, AEG Live and The O2. The data will be shared in order to enhance your experience on other AEG websites and for the AEG Group to contact you with personalised marketing communications, including, without limitation, personalised event announcements, updates and reviews. To the extent we share your data within the AEG Group, we make sure that your PII receives the same level of protection throughout the AEG Group. All AEG Group companies comply with applicable privacy and security laws and, at a minimum, in any commercial e-mail they send to you, will give you the opportunity to choose not to receive such e-mail messages in the future. Please note that such sharing may involve the collection use, storage, or disclosure of PII within Europe and the United States of America. PII will only be processed within the United States of America by corporations which comply with the U.S. – E.U. Safe Harbor Framework as set forth by the U.S. Department of Commerce.

 

B. Our Ticket Suppliers

Unless you opt-out of such communications, when you purchase a ticket to a specific event on our Site, your first name, last name, physical address, phone number and email address may be provided to the person or entity which supplies the tickets to us and on whose behalf we sell tickets which may include, without limitation, venues, promoters, producers, artists, teams and record labels (the “Ticket Supplier”).

 

C. Our service providers

By providing your Payment Information, you are authorizing us to give that information to third parties as necessary to confirm and fulfill your order (for example, to process your credit card or payment account number and to send you products you have ordered and to exchange information with other companies and organisations for fraud protection and credit risk reduction).  When we do so, we apply payment industry standard encryption methods to maintain its security and use reasonable efforts to assure that they comply with our Privacy Policy and applicable law.

We will share your PII with our service providers in order to fulfill your order. Where we use a third party supplier to carry out specific business operations (e.g. a Customer Relations Management system, a market research company, a courier) we will share your PII with them for that purpose.

If you’ve ordered any additional goods or services through our Site such as ticket insurance or merchandise for an event, your information may be passed to the providers of such goods or services so they can process your transaction and provide you with the goods or services you’ve ordered.

Except as explained above, we will not share your financial information with any third parties without your prior consent.

D.  Other uses

  • In the event that we go through an existing or potential business transition, such as a merger, acquisition, liquidation or sale of all or a portion of our assets, customer information will, in most instances, be part of the assets transferred.
  • Finally, we may, without your consent, access and disclose your personal information, any communications sent or received by you, and any other information that we may have about you as may be permitted or required by law, regulation, rule or court order pursuant to requests from governmental, regulatory or administrative agencies or law enforcement authorities; or to prevent, investigate, identify persons or organisations potentially involved in, or take any action regarding suspected fraud, violations of our Terms of Use and/or Additional Purchase Terms and Conditions, or activity that appears to us to be illegal or we believe may expose us to legal liability. Additionally, we may disclose personal information in situations that we believe to be emergencies involving potential threats to the physical safety or any person or property if we believe that your information in any way relates to that threat.

 

3. Information collection by third-parties

 

A.  Co-branded offers and sponsorships.

We may enter into partnerships with “powered by” Partners and co-branded sites (referred to here as “Co-branded Offers”). These might include, for example, unique pages where both AEG and our Partner may present to end-users, and which may feature a specific privacy policy on any such co-branded page. Any PII that you provide when signing up at any co-branded page may be collected by, or shared with, our Partner. We have no control over, and are not responsible for, our Partners’ use of your PII. If you want to learn more about other entities’ privacy practices, please review the websites of those third parties.

 

B. Transactions with e-commerce Partners, vendors and advertisers.

This Site may offer merchandise, ticket purchase services, or advertising for products offered by one of our Partners. To the extent the merchandise and/or ticket purchase services are offered by one of our Partners, such Partner will be collecting and using the PII you provide. Therefore, the information you provide to complete such transactions is collected pursuant to the privacy policy of the Partner Site on which you transact.  AEG is not responsible for our Partners’ privacy policies, and we recommend you familiarise yourself with the privacy policy of all sites on which you transact.

 

C.  Job postings.

If you apply for a position with us and submit your personal information through our website, the information you submit will be used only in connection with considering and acting upon your application. We may retain your personal information for a period of time, but only for the purpose of considering your application for current or future available positions.

If you choose to respond to a job posting on the Site, you may be directed to a third-party Site (for example, a third-party Site specialising in job postings, such as Monster.com). Any PII you provide will be collected by such third party. We have no control over, and are not responsible or liable for, such third party’s use of your PII. Please consult such third party’s privacy policy for information regarding their privacy practices.

The third party collecting your PII will share such PII with us so that us can review your information and, if applicable, respond to your query or job application. Please note that us has no obligation to respond to all queries or job applications submitted. Any PII that us receives from such third party will be treated in accordance with this Privacy Policy.

 

D. Third party advertising.

Advertisements on this Site may be delivered to you by third parties, which, in the course of delivering such advertising, may place or recognise a unique tracking cookie on your browser. Non-PII about your visits to this Site, such as number of times you have viewed an ad or they type of content you have viewed on the Site, is used to serve ads to you that better reflect your interests.

 

E. Third party links.

You should be aware that when you are on the Site you could be directed to other sites beyond our control. For example, if you seek to purchase a ticket to a concert that is not sold on one of our Sites or “click” on a banner advertisement, you will likely leave the Site and move to a different website which is not operated by us. This includes links from advertisers and Partners that may use the Site’s logo as part of a co-branding agreement. These other websites may send their own cookies to you, independently collect data or solicit personal information and may or may not have their own published privacy policies. If you visit a website that is linked to our Site, you should carefully review that website’s privacy policy before providing any personal information.

 

4. Opt-out policy

 

A. AEG communications

It is possible for you to use much of the Site without giving us any PII. When you do provide PII you can opt out of receiving communications from us, the us Group and Ticket Suppliers via the methods set out below:-

 

1. Through your Account

By creating an Account you agree to receive personalised marketing communications from us and the AEG Group, including, without limitation, AEG Live and The O2.  You will have the opportunity to limit communications from us or the AEG Group via the “preference” settings in your online account. In addition, you may also choose to receive communications from third parties, including our Partners, by amending your “preference” settings within your Account

 
2. On the “order confirmation” page

By purchasing a Ticket you agree to receive personalised marketing communications from us and the Ticket Supplier for the event in respect of which you are purchasing a ticket. You may opt out of receiving communications from us and Ticket Suppliers on the order confirmation page after you have submitted your order by following the link provided.

 
3. Via marketing communications

Where you have not opted out of communications using the methods set out in (1) and/or (2) you will receive communications from us, AEG Group and/or the Ticket Supplier (as applicable). You may opt out of these communications at any time via the “unsubscribe” instructions in any communications you may receive.

 
4. Via this website

You can request at any time to opt out of future communications from us and/or the AEG Group or individual companies within the AEG Group by contacting us at http://rockness.frontgatetickets.com/corp/contact.php

Your request must include your name, email address, phone number and mailing address. Please allow 48 hours to process your request.

 

B. Administrative matters.

We reserve the right to contact you in the event of a change in the Site’s Terms of Use and/or this Privacy Policy, or to notify you of other administrative matters in connection with the Site (e.g., contacting you to facilitate, complete or confirm a transaction). Because this information may be important to your use of the Site, you may not opt-out of receiving such communications.

5. Information security practices

We know it is very important to protect the information you share with us and we take appropriate security measures to safeguard this information from unauthorised access and disclosure.

Your PII is securely stored and in many cases encrypted when stored.  Any transmission of your PII across the open internet is done using secure socket layer (“SSL”) technology.  Furthermore, we employ firewalls around our data centers in order to further prevent unauthorised access.

While we have implemented reasonable security measures to safeguard your PII using reasonable industry standards, please keep in mind that “perfect security” does not exist on the Internet and/or the World Wide Web.

6. Social media widgets

This Site includes social media features (the “Features), such as the Facebook Like button and widgets, such as the Share this button or interactive mini-programs that run on our Site (the “Widgets”). These Features may collect your IP address, which page you are visiting on our Site, and may set a cookie to enable the Feature to function properly. Features and Widgets are either hosted by a third party or hosted directly on our Site. Your interactions with these Features and Widgets are governed by the privacy policy of the company providing it.

7. Facebook connect

You can log in to our Site using sign-in services such as Facebook Connect. These services will authenticate your identity and provide you the option to share certain personal information with us such as your name and email address to pre-populate our sign up form. Services like Facebook Connect give you the option to post information about your activities on this Site to your profile page to share with others within your network.

 

8. A special note for parents concerning privacy

This Site is not intended for use by children under the age of 13 or between the ages of 13 and 18 without the consent of a parent or legal guardian as provided in the Terms. We do not knowingly collect PII from children under the age of 13.

9. Limitation of liability

By providing us with any PII you expressly and unconditionally release and hold harmless us and the AEG Group and their respective, directors, officers, employees and agents from any and all liability for any injuries, loss or damage of any kind arising from or in connection with the of your collected PII other than willful processing of data in breach of this Privacy Policy. In addition, while we take efforts to ensure the proper and appropriate use of data provided by us to third parties with your consent, neither us nor the AEG Group is liable for any injuries, loss or damage of any kind arising from or in connection with the use and/or misuse of your collected PII by such third parties.

10. Notification of changes and acceptance of the Privacy Policy

By using this Site, you signify your agreement to the terms of our Privacy Policy. We may change this policy from time to time. If so, any such changes will be posted on this page, so that we may keep its users informed of its information collection practices. Accordingly, we recommend that you consult this page frequently so that you are aware of our latest policy. Your continued use of the Site shall constitute your acceptance of such revised Privacy Policy. If we make any material changes we will notify you by email (sent to the e-mail address specified in your Account) or by means of a notice on this Site prior to the change becoming effective. We encourage you periodically to review this page for the latest information on our privacy practices.

 

11. Correcting and updating personal information

If your PII changes you may correct it via your Account

 

12. Whom do I contact with questions or concerns about this Privacy Policy?

If you have any questions about this Privacy Policy, the practices of this Site, or your dealings with this Site, please contact us by sending a letter to:

Attn: Privacy Policy

Rock Ness Limited
Almack House,
28 King Street,
London,
SW1Y 6QW

or via the e-mail form at: http://rockness.frontgatetickets.com/corp/contact.php

23 January 2013

© 2013 Rock Ness Limited